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What Is CMMS Software?

CMMS is a shortened term for Computerized Maintenance Management Software to which this refers to the set of programs that are designed to improve the effectiveness and efficiency of maintenance activities. On the other hand, a lot of people are wondering on what it really does. Whether you believe it or not, you’ll learn about this by knowing its features.

It is only feasible to improve maintenance effectiveness and efficiency as well when maintenance functions are monitored, scheduled and planned. For this reason, majority of the CMMS solutions only contain varieties of tools that help in accomplishing this which include work dashboard to understand schedule and workload, automated work requests, collection of equipment and asset detail similar to serial number, location, description, cost and install date, inspection checklist organizer as well as generator, ability to schedule rounds on periodic, monthly, weekly or even daily basis, computerized generation, tracking and scheduling of all management like work orders, repairs and preventive maintenance as well as the use of mobile handheld devices in removing paperwork and increasing mobility.

As for those who are not IT oriented, CMMS system can be used directly on the computers used by the company or hosted or web based. Of course, each method has its merits and demerits but generally speaking, web based CMMS offers lower TCO or Total Cost of Ownership. By the time when CMMS solution has been implemented with maintenance staff and management trained on using the program, work orders, work requests, it is when preventive maintenance, repairs and inspections can be assigned, scheduled and processed as well.

Then after, the results are transmitted to CMMS by using mobile devices. All results are stored and used for providing management reports in order for the maintenance managers to know where the assets are and the condition that they are currently in.

Maintenance staff effectiveness and efficiency are increased by means of streamlining work management process. It’s expected to gain around 10 to 30 percent decrease in repair, operational and maintenance cost assuming that it’s implemented properly. The decrease in the cost using the aforementioned tools is because such solution enables maintenance management, organizes work management and eliminates paperwork which become proactive.

With proactive maintenance operation, it makes it possible for maintenance and facilities managers to lower their labor costs by means of having less untimely emergency repairs, lower energy bills, increase the useful lifecycle of assets via better preventive maintenance, lowers the capital expenditures since assets need major repairs or replacement less frequently.

Meaning to say, CMMS solution gives maintenance and facility managers a better control of their maintenance management.