Most people running businesses know how software license compliance can at times be challenging. Things even get more convoluted when you toss in other technologies like cloud and virtualization. Discussed in this article are the downfalls any wise business man should be wary about in terms of software license.
Employee misuse is one reason why companies overuse software license whereby some will install and intentionally or unintentionally fail to obey the licensing rules. A common occurrence is when staff intentionally use pirated software and others who opt to even share software copies hence not obeying the terms and conditions. Ensure that all staff refrain from unauthorized software installation if you desire to keep issues at bay.
As a way to avoid buying brand new hardware, businesses all over the world are taking advantage of virtualization. Even so, there are usually special terms and conditions when it comes to virtualization of servers. As a way to ensure you are never at loggerheads with your vendor, ensure that you go through virtualization license rules.
It is along the same lines that cloud computing has made license compliance a tricky affair. Despite the numerous benefits cloud technology brings on board, you are in for a hard time should you not be careful. Power is in this cases devolved from the IT office to end users that will in most cases have no idea of the lines not to cross.
Sharing of login information is common practice among many employees, according to experts. This is in actual sense a non-issue for the better part of vendors now that they will have no issue with account sharing though they will ask for resources consumed payment, a good example being the space the user consumes. On the flip side, there are vendors that will not be amused with account sharing now that this could count as software piracy. It would therefore be for your own good to inquire about this before allowing the sharing of usernames and passwords.
Just like in the running of any business, oversight is a matter that you shouldn’t disregard under these circumstances. Make sure that compliance isn’t placed at the back seat by way of tracking the use of software. Obey the experts advice by having audits done every so often in order to detect non-compliance before your vendor gets wind of this.
You will get auditing matters right if you have a central software repository by your side. This can be a big time and money saver as you will be able to easily access all your licenses should the vendor request for an audit. If you have no idea how to go about this, you will like what software escrow service has to offer. Reading this will help you learn more about this.